Training activity information
Details
Analyse and map data flows for a specified patient pathway in the organisation and report the findings
Type
Developmental training activity (DTA)
Evidence requirements
Evidence the activity has been undertaken by the trainee.
Reflection on the activity at one or more time points after the event including learning from the activity and/or areas of the trainees practice for development.
An action plan to implement learning and/or to address skills or knowledge gaps identified.
Considerations
- Applicable standards
- Standard transfer protocols
- Data sharing mechanisms
- Security for data access/transfer mechanisms
- Transfer of data between health care providers
- Communication
- Data security
- Legislation
- Encryption and anonymisation
Reflective practice guidance
The guidance below is provided to support reflection at different time points, providing you with questions to aid you to reflect for this training activity. They are provided for guidance and should not be considered as a mandatory checklist. Trainees should not be expected to provide answers to each of the guidance questions listed.
Before action
- What are the intended outcomes of analysing and mapping data flows for a patient pathway and reporting findings? How does this relate to understanding data sharing and communication with stakeholders?
- What knowledge of patient pathways, data capture points, and data mapping techniques do you need?
- What do you anticipate learning about the complexities of healthcare data, inter-system dependencies, and communicating analytical findings?
- How will you prepare for this analysis? Will you study process mapping techniques or consult with clinical staff? What challenges might arise in tracing data flows or presenting your report? How do you feel about undertaking this analysis of clinical processes and data?
In action
- What stages of the patient pathway are you focusing on?
- What data is being collected and exchanged at each stage?
- What systems are involved? How are you visually representing the data flow?
- Are you considering the different stakeholders involved in the pathway?
- Are you able to gather information from different sources and stakeholders about the data flow?
- Are you identifying any data silos or points of inefficient transfer?
- What complexities are you uncovering in the patient pathway data?
- How does this analysis enhance your understanding of data sharing and inter-system dependencies in healthcare?
- Are you needing to adjust your mapping approach based on the complexity of the pathway or the availability of information?
- Are you encountering conflicting information from different sources?
- Are you considering how best to present your findings in a clear and understandable report?
On action
- What were the different stages and systems involved in the specified patient pathway?
- How did data move between these different stages and systems?
- What challenges did you encounter in analysing and mapping these data flows?
- What skills or knowledge did you develop or improve in analysing and mapping complex data flows across an organisation?
- What did you learn about the interconnectedness of different clinical systems in supporting a patient pathway?
- Were there any unexpected insights into data usage or information sharing? What did you learn from these?
- How did you structure your report to effectively communicate your findings?
- What areas for continued development in data flow analysis and reporting have been identified?
- How can you apply the learning from this activity to future analyses of patient pathways or system integrations?
- What ‘next steps’ will you take to improve your skills in data mapping and communication of technical findings?
Beyond action
- Think about how this activity deepened your understanding of clinical workflows and the role of IT in supporting them.
- Have you been involved in projects or discussions where understanding patient pathways and data flows was crucial? How did this DTA prepare you?
- Consider how the process of mapping and reporting data flows has influenced your communication and presentation skills.
- How has this experience shaped your appreciation for the importance of data governance and security in healthcare?
Relevant learning outcomes
| # | Outcome |
|---|---|
| # 4 |
Outcome
Review and manage data storage, backup and archiving for clinical computer systems. |
| # 5 |
Outcome
Analyse, define and configure data sharing and data transfer mechanisms for clinical systems. |
| # 9 |
Outcome
Demonstrate effective communication with stakeholders and the multidisciplinary team. |