Training activity information
Details
Summarise findings from a review of an organisation-wide informatics strategy and present these to peers and colleagues, responding to questions
Type
Developmental training activity (DTA)
Evidence requirements
Evidence the activity has been undertaken by the trainee.
Reflection on the activity at one or more time points after the event including learning from the activity and/or areas of the trainees practice for development.
An action plan to implement learning and/or to address skills or knowledge gaps identified.
Considerations
- Communication and presentation delivery styles to be able to influence and engage peers and colleagues
- Adaptation of communication to the audience
- Influencing
Reflective practice guidance
The guidance below is provided to support reflection at different time points, providing you with questions to aid you to reflect for this training activity. They are provided for guidance and should not be considered as a mandatory checklist. Trainees should not be expected to provide answers to each of the guidance questions listed.
Before action
- What are the key messages you want to convey in your summary? How will you structure your presentation?
- What insights do you hope to gain about communicating complex strategic information to a professional audience? What do you already know about presentation skills and responding to questions in a professional setting? How do you expect to develop your confidence and ability to articulate your findings clearly and concisely? What do you anticipate learning from the questions and feedback you receive from your peers and colleagues?
- Discuss this activity with your training officer to understand the expected audience and the level of detail required in your summary. Plan the structure and content of your presentation, focusing on the key findings from your review. Prepare visual aids if appropriate. Anticipate potential questions your audience might have and prepare thoughtful responses. Practise your presentation to ensure you are comfortable with the material and the time constraints. Reflect on how you feel about presenting and identify strategies to manage any anxiety.
In action
- What key findings are you choosing to include in your summary and why? How are you structuring your presentation to effectively convey the main points?
- What decisions are you making about the level of detail to include in the summary and presentation? How are you anticipating potential questions from your audience?
- Which aspects of summarising and presenting feel more natural for you? Where are you consciously focusing on clarity and conciseness?
- How effectively are you conveying the key findings to your audience? Are they engaging with the information?
- What challenges are you encountering in presenting the information or in responding to questions? Are there any questions you find particularly difficult to answer?
- What are you learning about summarising complex information and presenting it to others as the activity unfolds? Are you noticing what resonates with your audience?
- Are there alternative ways you could have structured your summary or presentation? How could you have better anticipated the questions asked?
- Do you need to seek support or clarification on how to handle specific questions or present certain data points more effectively?
- Are you ensuring your summary and responses remain within the scope of the original review and your understanding?
On action
- Summarise the key findings you chose to highlight in your presentation. What were the reactions and questions from your peers and colleagues? What did these responses indicate about their understanding or perspectives? What aspects of your presentation seemed to resonate most with the audience?
- What skills or knowledge did you develop or improve in summarising complex information for presentation? Did you learn anything new from the questions and discussion with your peers and colleagues? Were there any unexpected challenges in presenting or responding to questions? What did you learn about your communication skills and ability to think on your feet? How did your real-time adjustments during the presentation and Q&A (reflection-in-action) influence the flow and reception of your findings? How does the ability to present findings and respond to queries relate to your future role as a Clinical Scientist?
- What areas for continued development have been identified in your presentation skills, ability to summarise information, or capacity to handle questions effectively? How can you apply the lessons learned about audience engagement and clarity of communication in future presentations? What ‘next steps’ will you take to improve your presentation and communication skills? What support or resources might help you to further develop in these areas?
Beyond action
- With your current understanding of effective communication and presentation skills, how would you assess the summary and presentation you delivered? What would you do differently now to convey the findings more effectively and handle questions? Have you presented other technical findings to peers and colleagues since this training activity? How did your initial presentation experience compare to later ones? Did feedback from your training officer or peers highlight any areas of your summary or presentation style you needed to consider more carefully? Re-examine your reflect-on-action notes for this training activity. Has your understanding of tailoring information for different audiences broadened since then?
- Has your awareness of effective summarisation and presentation techniques influenced how you communicate information in other contexts? Has this exercise helped you understand the importance of anticipating questions and preparing concise responses? How has this training activity contributed to your confidence in presenting technical information to a variety of audiences? Has it influenced how you structure and deliver presentations in general, including the use of visual aids?
- What skills in communication, presentation design, and audience engagement did you develop through this activity that will be valuable in disseminating your work and influencing stakeholders? What further learning or resources will you seek to enhance your expertise in presenting complex information clearly and effectively? How will your ability to summarise and present findings contribute to your future role in translating technical analysis into actionable insights for different teams?
Relevant learning outcomes
| # | Outcome |
|---|---|
| # 1 |
Outcome
Critically appraise organisational informatics strategies in relation to national policy and strategy. |
| # 2 |
Outcome
Critically evaluate the application of quality control and quality assurance measures within organisational informatics strategies, including how patient care outcomes and patient safety are addressed. |
| # 3 |
Outcome
Perform and report gap and alignment analysis of projects against local and national strategies including recommendations to resolve issue identified. |